(Affiliated to
Bowls
A meeting of the Executive Committee will be held at
the Coral Brighton & Hove Stadium,
Details of any
substitute for a delegate unable to attend should be advised to the Hon
Secretary in writing prior to the date of the relevant meeting (Rule 5c)
AGENDA
1. President’s
opening remarks
2. Apologies
3. Approval
of the minutes of the 20th October 2008
meeting (circulated)
4. Matters
arising from the above minutes not covered by the agenda items below
5. Hon
Secretary’s report
6. Hon
Treasurer’s report
7. Hon Match
Secretary’s report
8.
Hon Competition Secretary’s report
9.
Division Three Selector - Vacancy
10.
Hon Coach’s report
11 Hon C.P.O.
report
12. Under 25
report
13.
Bowls
14. Home
Counties & Middleton Cup report
15. To receive
a report from SCBA Benevolent Fund
16. Unification
report
17. Any other business at the discretion of the President
18.
Date and time of next meeting
Monday 19th October 2009 at Coral
Stadium
D. W. Bain Little
Buckland
22 March 2009 Storrington
Tel.
01903 742526
E-mail bain_david@hotmail.com
(Member of Bowls
Minutes of the Executive
Meeting held at Coral Brighton and
2.30 p.m.
Monday October 20th 2008
=================================================================================
President
The
President announced that Eddie Lendon (Past President) has had a double Stroke
but will be at home today, Richard Pettet (Senior Deputy President) is
recovering well from a hip operation,
Frank Pullen (Past President) remains unwell, as does Reg Reeve
(Assistant Secretary) whose mobility is effected, Brian wished them all well. He also welcomed
1 In
Attendance.
President
2. Apologies
R.
Pettet (Senior Deputy President) John Beavan (Honorary Coach), Eddie Lendon
(Past President), Keith Barraclough (Billingshurst), John Riddles (Lewes), Ron
Surridge (Gullivers), Ken Lewis (Gullivers), John Rimmer (Storrington), Frank
Pullen (Past President), Dennis Cooke (Hotham), Brian Henham (Fishbourne),
Harry Gould (Past President), Reg Reeve(Assist. Secretary), Jaz Osmond
(Barcombe),
3. The Minutes of the meeting
held on Monday 14th April 2008 (circulated)
These were approved after
correction in 5.4 (9 December to 4 December). Proposed by Ron Ford (Past
President) seconded by Ken Andrews.
4. Matters arising.
There were no matters arising that were
not covered by reports
5. Hon
Secretary’s Report.
5.1 Correspondence
The Secretary advised that one of our Sponsors John Evans Tours has gone into liquidation.
The letter concerning Tight Line Bowls has been sent on to Bowls England for consideration. Tony Allcock’s opinion is that the matter is in the hands of the Manufacturers.
5.2 August Mail List
The Secretary
requested that Clubs make their Annual Returns ASAP as there is only 10 days to
go with 40% of returns still to come.
5.3 Bowls
The list of Club contacts to cover both
Ladies and Men is now urgent.
5.4 Nominations
The nominations
list is almost complete and there are two candidates for Junior Deputy
President Ross Clifton (Bexhill) and Ted Hinkley (White Rock).
5.5 Mike Newth Trophy
There are 7
nominations currently being reviewed by Mike Newth, once selected the
successful nominee’s Club, will be advised of the result.
5.6. E-Mails & Delegates
Please advise the Secretary of any changes in
e mail addresses to prevent any mis-direction.
The Bowls England
contacts may not now go into the Year Book but may be put on the Bowls England
Web Site. Members not wishing these to be shown should advise the Secretary or
Bowls England direct. Some Clubs are not showing their Club Contact on the
5.7. Calendar Dates
Clubs are advised
that there will be a 6 day shift in fixture dates in 2010. All Clubs are asked
to arrange matches in accordance with the chart in the Bowls England Year book.
5.8. Annual Lunch
Names
are coming in for the dinner on 9 December and Clubs are advised that all members
are entitled to attend. The guest of Honour is Dennis Cousins (Senior Deputy
President of Bowls England). Also invited is Ben Brookbank our Sponsor, Ollie
Ovett, Stuart Holland and Aaron Sexton for their achievements last season.
5.9
Bowls
This is being held
in
5.10 Matters arising from GPC meetings
A vote was held for
the Nominee to be put forward for Deputy Chairman of HCL and won by
The delegate to the
SCIBA will be the
Following the
retirement of Ted Hayward
6. Treasurer’s Report
Don
advised the meeting that the Bank balances at 30th September 2008
were as follows:
Current account
with Bank of Scotland £4,666.90
Deposit account
with the Anglo Irish bank Corporation Plc £33,502.30
£38,169.20
Don advised that he
is satisfied that the above two accounts are secure in these uncertain times.
Our sponsors
Gatwick Motors have again supported us with £500.00.
The U25’s earned
£600.00 for providing full teams for all fixtures and £250 for being second in
the HCL table.
Our County Website
is a resounding success at a very reasonable cost and great credit to the
County, thanks to
Vice Presidents
matches continue to be financially sound with thanks due to our Divisional
controllers.
Don proposed that
the cost of the county diary be increased to £4.00 for 2009 and to remind
delegates there will be NO per capita subscription being charged by the County
for 2009.
Centenary badges
will be distributed to all Clubs without charge on the same basis as the
Diaries. Additional badges will cost £1.00 each.
Bowls
Don thanked Ken
Baker for his help over the past 8 years, as this will be Ken’s last year.
7. Hon Match Secretary’s Report -
John supported the Secretary’s drive to
establish e mail contact at each club to save both time and costs.
He explained that he has tried a number of
different ideas to ensure that selected players have been contacted. John will
inform Club Secretaries of the players that have been selected. John will also
send team sheets by ‘slow mail’ if the e mail system is not available.
He explained that the ticks on the Web site team sheet indicate that a player is known to be available.
The
Match Fixtures for 2009 that can be
viewed on the web fixture page www.sussexba/fixtures/fixtures2009
John
congratulated Stuart Holland on becoming the British isles U25’s Singles
Champion, Aaron Sexton on becoming the National U25’S Singles Champion and Ollie
Ovett on becoming the Home Counties Singles Champion.
John
thanked the President and others for all their help and support throughout the
year.
The
President stated that the Selection Committee will be meeting next week to
review the past season.
8. Hon Competition Secretary’s Report
Viv
stated that the entries are rather slow coming in although the deadline is
still 10 days away.
Viv appealed to the
delegates to see if they can get a few more entries particularly in the triples
so that we could get three entries in
the Nationals.
The Centenary Trophy is now down to the last 16
teams and Viv thanked all the clubs for their help and co-operation in playing the games
particularly in the adverse weather conditions in September. The remaining
matches to be played on or by 3rd September 2009 are as follows:
|
Div 1 |
Sparton |
v |
|
|
|
|
v |
|
|
Div 2 |
Buxted park |
v |
Lindfield |
|
|
Peacehaven |
v |
|
|
Div 3 |
Haywards Heath |
v |
Burgess Hill |
|
|
St Anne’s |
v |
Popes Mead |
|
Div 4 |
|
v |
Hotham |
|
|
Aldingbourne |
v |
Crablands |
|
|
|
|
|
The semi and finals are
provisionally booked at
Regarding the Yearbook - Viv said it was important
that we support our advertisers when the opportunity arises, members are asked
to mention having seen their advertisement in the County yearbook. One advertiser
has gone out of business so a replacement will be needed.
9.
Hon Coach’s Report
Jim
Saunders explained that the Honorary
Coach is standing down this year and a replacement will be elected at the
Coaching AGM on November 2nd. There are 11 coaches under tuition at
Worthing Pavilion at the moment and will be examined shortly.
10.
Under 25 Report
Alf Bridges highlighted the outstanding
achievements. Stuart Holland winning the under 25’s title for the 4th time and winning the
British
The only
disappointment this season being that lads are unable to get transport to
venues and asked clubs to help out where possible.
Alf thanked Tony
Sharman, his wife Jan and John fairs for their support.
Tony Sharman gave
Alf a vote of thanks for all the hard work he has put into the U25’s.
11.
Home Counties Report
11.1 Annual subscription to remain
at £125 for 2009 but will rise to £130 for 2010.
11.2 Nomination of Officers for 2009 are as
follows :-
Chairman – Peter Duncan – Surrey Deputy Chairman – Brian lee –
Secretary – Laurie Smethurst –Bucks
Treasurer – Peter Astell – Oxfordshire
Competition Sec –
Brian Elkins – Oxfordshire
Home Counties Report/cont : -
11.3 The sponsorship from Warren Davis is in
doubt from end 2008. For the last 3 years we have received £6,000 per year. The
hardest hit could be the U25’s as the £600 could be reduced to £100.
11.4
A sub committee of 4 has been set up to review the timing of future
finals days as this years finals clashed with other commitments.
Very little to report, the committee are reviewing the content of the
year book but no decisions reached.
A letter has been circulated to all Bowls
England contacts regarding the possible increase in water charges as a result
of changes in drainage costs.
13. Unification SCBA & SCWBA
A second meeting took place with the Ladies where a
suggestion was put forward for the formation of an umbrella/management
Committee with equal numbers from each Association to act as the co-ordinating
body between BE and our respective County Associations. This would mean that
for the time being both Associations could remain virtually unchanged.
With regard to other Counties, a few have been merged,
Some, like us, have entered into meaningful discussions, some have
secured a deferment date due to pending centenary celebrations and some are
still finding it difficult.
There is one hurdle still outstanding and unresolved
and that relates to there being only one BE delegate permissible to represent
both the Ladies and the Gents. We will keep you informed of future developments
at the appropriate time.
14. Benevolent Fund
The Trustees are disappointed that more Clubs do not put in applications for grants.
When a Club puts in an application on behalf of someone, then a Trustee will be happy to speak to the person direct to discuss their circumstances and make recommendations to the Trustees committee, where any discussion is entirely confidential. This is to avoid any embarrassment the person may have in discussing their personal finances with the Club. Any payment would be made through the Club.
15.
Proposed Rule
Change
S.C.B.A. Rule 10(a) Election of
Officers, page 63 Year Book.
Add after Honorary Chaplain, ‘Honorary
Child protection Officer’.
Proposed Ron Ford, seconded Vic Sherwood
and carried unanimously.
.
16.
AOB
16.1
Seconded by Harry Payne and carried unanimously.
16.2 Several questions were asked
regarding the correct way to refer to Bowls England on letter
headings. The County will advise all Clubs.
16.3
when submitting names for selection.
Date of next meeting
Monday 6th April 2009 at 2.30pm at Coral Stadium Brighton
There being no further
business the meeting closed at 3.32pm
Signed…………………………………Chairman
(Richard Pettet)
Date……………………………………………..